Verification

Your application may be selected for review in a process called “verification.” In this process, we will be comparing information you and/or your parent(s) provided on the FAFSA to ensure its accuracy. If you have been selected for verification, you may be wondering why and what you should do next. Most importantly, don’t be upset because you were selected for verification. This process is required by the federal government, and we often identify errors that actually result in an increase to your eligibility for federal aid.

What is Verification?

Federal regulations require colleges/schools to check the accuracy of the information submitted on the Free Application for Federal Student Aid (FAFSA). This process is referred to as “verification”. If selected, the verification process must be completed before financial aid can be awarded or disbursed. Please do not submit any documentation unless requested by our office.

Why is my file being verified?

Files are selected for verification for a number of reasons including:

  • You did not use (or are not eligible to use) the IRS Data Retrieval Tool when completing the FAFSA.
  • You used the IRS Data Retrieval Tool but changed some of the data on the FAFSA.
  • You were selected randomly by the Federal Government
  • The submitted FAFSA application has estimated, incomplete or contradictory data.
  • You have requested reconsideration of your FAFSA based on significant recent changes to your financial situation.

What do I need to do now?

If you have been selected for verification, we will require you to provide certain documentation as soon as possible. Check MyPack Portal to determine what specific documents might be required. Documents could possibly include the following:

  • the verification worksheet, signed by both parent and student
  • a Federal  Tax Transcript from the IRS for both student and parent (if both filed taxes)
    OR confirmation that you completed the IRS Data Retrieval when completing the FAFSA
  • W-2′s
  • other information regarding citizenship, marital status, income verification, household size, etc.

Please check your MyPack Portal account often to determine what information might be missing. To allow our staff time to review information efficiently, please avoid calling to confirm receipt of faxes or other information. When documents are received in our office, we will update MyPack Portal within 2-3 days. Verifications are typically processed within 15 business days of the date that all required documentation is received. A few students may be required to submit a tax transcript after completing IRS Data Retrieval, but most students will need to complete one or the other.

What if there are discrepancies between my original FAFSA and the verification documents?

You may be asked to provide additional forms or documentation. You will receive an email from the Office of Scholarships and Financial Aid, and you should check your  MyPack Portal account frequently for notification of additional items that may be needed. After all required documents have been received and compared to your FAFSA, we will make any corrections necessary.

Because verification must be completed before financial aid can be awarded or disbursed to you, it is vital to send accurate and complete information as quickly as possible.

Tax Transcript or IRS Data Retrieval?

We highly recommend you use the IRS Data Retrieval option on the FAFSA if you are eligible. Obtaining a Federal Tax Transcript from the IRS can cause significant delays. Instructions for obtaining a tax return transcript are below.

Federal guidelines allow us to substitute the IRS Data Retrieval process for a tax transcript in many cases. Data Retrieval will simplify the verification process by reducing the number of documents you need to submit to our office and will speed the verification of your FAFSA. However, students who use the IRS Data Retrieval and subsequently make changes to the data on the FAFSA must still submit a tax transcript. If you use the IRS Data Retrieval, you should not change any of the data which is pulled from the IRS and input on your aid application.

Certain situations may require a tax transcript even after using the IRS Data Retrieval Tool.

Using IRS Data Retrieval

If you were selected for verification, your first step should be to log back into your FAFSA and use the IRS Data Retrieval option if you are eligible. Then you should submit your verification worksheet and any other items which we have requested from you. If you are not eligible or choose not to use IRS data retrieval, then you will be required to submit a Tax Transcript.

If you did not use the IRS Data Retrieval tool when completing the FAFSA, we encourage you to do so now to speed the verification process:

  • Log into www.fafsa.gov
  • Select Make FAFSA Corrections and navigate to the financial data section
  • Follow the instructions to determine if you are eligible to use the IRS Data Retrieval
  • Link to IRS website and transfer financial data to your FAFSA
  • Make sure to submit corrections made by clicking the sign and submit button

When Will Data Be Available From the IRS?

Electronic Tax Filers - Data will be available within 2 weeks of filing
Paper Tax Filers - Data will be available within 6-8 weeks of filing

*Please note that if a tax payment is due to the IRS when an individual files their 2013 tax return and has not paid in full; the IRS will not process the return until May. A Tax Return Transcript or IRS DRT will not available until 2-3 weeks after the return has been processed in May.

If I am not eligible to use the IRS Data Retrieval Tool how do I obtain a tax transcript from the IRS?

  • Do not have transcripts sent directly to our office – they must be sent to you. When you receive the tax transcript, please write the student name and NCSU student ID number on the top right hand corner of each page of the Tax Return Transcript before sending to our office. There are a number of ways to obtain a copy of your Federal Tax Transcript from the IRS, but there may be significant delays involved so please plan ahead:

Option 1 – GET TRANSCRIPT ONLINE – View and print your transcript immediately (Most preferred method)

  • Navigate to http://www.irs.gov/
  • Navigate to the orange Tools header and Click “Get Transcript for My Tax Records”
  • Click the blue button “Get Transcript Online”
  • You will receive a “This U.S. Government System is for authorized use only” message. Click OK.
  • Click on the blue Create an Account button
  • Enter your First name, Last name, Email, Confirm Email
  • Click on the blue “Send Email Confirmation Code”
  • Retrieve confirmation code from your email
  • Enter the email confirmation code within 30 minutes of receipt
  • Click the blue “Verify Email Confirmation Code”
  • Enter the tax filer’s SSN, DOB, tax filing status, Country, street address, city, state and ZIP Code. These must exactly match the data provided on your tax return.
  • You have the option to enter as a guest user or to create a user ID and password. We recommend that you NOT check the box for guest user, “Select checkbox and click the “Continue” button to proceed as guest. Proceeding as a guest user will require you to enter this information every time you access the system. If you would like this information stored for future use do not check the box. Click the “Continue” button to create a User ID and password.” We recommend that you elect to set up a user ID and password for future access if needed. That option will be presented to you in later steps.
  • Click “Continue”
  • You will be asked a series of personal identifying questions that only you will be able to answer. (Example: What is your mortgage payment?)
  • Set up a user ID and password. Please make note of your user ID and password for future use.
  • Select the reason for request “Higher Education/Student Aid”
  • You will be presented with the option to download a Return Transcript.
  • Under the blue Return Transcript header, click the tax year link for the appropriate tax filing year.
    • Select tax year 2013 for 2014-15 academic year
    • Select tax year 2012 for 2013-14 academic year
  • Save the PDF version of your Tax Return Transcript
  • Print the PDF version of your Tax Return Transcript
  • Write the student name and NCSU student ID number on the top right hand corner of each page of the Tax Return Transcript.
  • Mail, fax, or email all pages of the PDF version of your Tax Return Transcript to the Office of Scholarships & Financial Aid.

North Carolina State University
Office of Scholarships and Financial Aid
2016 Harris Hall, Box 7302
Raleigh, NC 27695-7302
FinancialAid@ncsu.edu
(919) 515-8422 Fax

Option 2 – GET TRANSCRIPT BY MAIL – Request to obtain transcript by mail within 5 to 10 business days

  • Navigate to http://www.irs.gov/
  • Navigate to the orange Tools header and Click “Get Transcript for My Tax Records”
  • Click the blue button “Get Transcript by Mail”
  • You will receive a “This U.S. Government System is for authorized use only” message. Click OK.
  • Enter the tax filer’s SSN, DOB, street address and ZIP code. These must exactly match the data provided on your tax return.
  • Click Continue
  • Select transcript type of “Return Transcript” and select tax year.
  • Click Continue
  • If successfully linked, tax filers can expect a paper IRS Tax Return Transcript to be mailed to the specified address within 5-10 days.
  • Write the student name and NCSU student ID number on the top right hand corner of each page of the Tax Return Transcript.
  • Mail, fax or email all pages of your Tax Return Transcript to the Office of Scholarships & Financial Aid.

North Carolina State University
Office of Scholarships and Financial Aid
2016 Harris Hall, Box 7302
Raleigh, NC 27695-7302
FinancialAid@ncsu.edu
(919) 515-8422 Fax

Option 3 – GET TRANSCIPT BY PHONE REQUEST- Request transcript by automated attendant 1-800-908-9946

  • Call the IRS Transcript Order Line at 1-800-908-9946.
  • Be prepared to enter tax filer’s SSN and address.
  • Make sure to choose option #2 for a copy of a Tax Return Transcript.
  • Select tax year 2013 for the 2014-15 academic year and tax year 2012 for the 2013-14 academic year.
  • If successfully linked, tax filers can expect a paper IRS Tax Return Transcript to be mailed to the specified address within 5-10 days.
  • Write the student name and NCSU student ID number on the top right hand corner of each page of the Tax Return Transcript.
  • Mail, fax, or email all pages of your Tax Return Transcript to the Office of Scholarships & Financial Aid.

    North Carolina State University
    Office of Scholarships and Financial Aid
    2016 Harris Hall, Box 7302
    Raleigh, NC 27695-7302
    FinancialAid@ncsu.edu

Option 4 – GET TRANSCIPT BY PAPER REQUEST IRS FORM 4506-T – Request a transcript by mailing form to IRS

  • Navigate to http://www.irs.gov/pub/irs-pdf/f4506t.pdf to download Form 4506-T.
  • Complete form and submit form to the IRS. The address is state specific and is located on the form.
  • We are unable to serve as a third party recipient of your Tax Transcript because we cannot match your records without an NC State student ID number. Please have the IRS send the transcript directly to you so that you may include the student’s name and student ID number before forwarding it to our office.
  • Write the student name and NCSU student ID number on the top right hand corner of each page of the Tax Return Transcript.
  • Mail, fax, or email all pages of your Tax Return Transcript to the Office of Scholarships & Financial Aid.

    North Carolina State University
    Office of Scholarships and Financial Aid
    2016 Harris Hall, Box 7302
    Raleigh, NC 27695-7302
    FinancialAid@ncsu.edu
    (919) 515-8422 Fax

Individuals with Unusual Circumstances

There are limited circumstances of when an individual is unable to obtain a Tax Return Transcript or use IRS DRT. Below are those very limited cases when an individual can submit other documentation in lieu of a Tax Return Transcript or IRS DRT:

Individuals Granted a Filing Extension by the IRS 
If an individual is required to file a 2013 IRS income tax return and has been granted a filing extension by the IRS, provide the following documents:

A copy of IRS Form 4868, ‘‘Application for Automatic Extension of Time to File U.S. Individual Income Tax Return,’’ that was filed with the IRS for tax year 2013;
AND
A copy of IRS Form W–2 for each source of employment income received for tax year 2013 and, if self-employed, a signed statement certifying the amount of the individual’s estimated Adjusted Gross Income (AGI) and the U.S. income tax paid for tax year 2013.

Individuals Who Filed an Amended IRS Income Tax Return
If an individual filed an amended IRS income tax return for tax year 2013, provide both of the following:

A signed copy of the original 2013 IRS income tax return that was filed with the IRS or a 2013 IRS Tax Return Transcript for the 2013 tax year;
AND
A signed copy of the 2013 IRS Form 1040X, “Amended U.S. Individual Income Tax Return,” that was filed with the IRS.

Individuals Who Were Victims of IRS or Tax Administration Identity Theft 
If an individual is a victim of IRS identity theft, provide a Transcript Database View (TRDBV):

A victim of IRS or tax administration identity theft who is not able to obtain a 2013 IRS Tax Return Transcript or use the IRS DRT must contact the IRS at 1-800-908-4490.  Upon authentication of the tax filer’s identity, the IRS will provide, by U.S. Postal Service, a printout of the tax filer’s 2013 IRS income tax return information. The printout is a Transcript Database View (TRDBV).

Individuals Who Filed Non-IRS Income Tax Returns
An individual filed or will file a 2013 income tax return with Puerto Rico, another U.S. territory (e.g., Guam, American Samoa, the U.S. Virgin Islands, the Northern Marianas Islands), or with a foreign country, must provide a signed copy of that 2013 income tax return(s).

Please contact the Office of Scholarships and Financial Aid if any of the above circumstances apply to you.