Changes to Eligibility
The financial aid award letter that you receive is based on the information provided to us at the time your award is generated. The award can change based on subsequent changes to your financial circumstances, outside assistance, and/or enrollment plans.
Change in Circumstances
If your, your spouse’s or your parents’ financial circumstances have changed since you completed your FAFSA, you should contact the financial aid adviser responsible for your section of the alphabet to report what has changed. The adviser will evaluate your request and let you know if additional documentation is needed to support your request for reconsideration based on the change(s) you report.
Additional Aid Received
Students who receive additional sources of aid or scholarships after the start of the semester may have their awards adjusted. These adjustments are required by federal regulations to keep your total financial aid within your demonstrated need and the cost of attendance. If this happens, you may be required to repay a portion of the aid you have already received, or your aid for future semesters may be reduced. You are responsible for reporting all aid that you have received or expect to receive to the Office of Scholarships and Financial Aid.
Satisfactory Academic Progress
The Department of Education requires the University to establish a Policy on Satisfactory Academic Progress for Financial Aid Eligibility that describes the academic criteria a student must meet to maintain eligibility for federal, state, and institutional aid. This policy was established by the University’s Scholarships & Student Aid Committee and is enforced by the Office of Scholarships & Financial Aid. Students who do not meet the conditions of this policy are not eligible for continued financial aid the following year. For more detailed information, please see our Satisfactory Academic Progress page.
Changes in Enrollment
If you fail to enroll for the required number of hours on which your award was based, drop hours, or withdraw from school, repayment of your financial aid funds will be required. The Office of Scholarships & Financial Aid will verify your enrollment status at the point aid funds are credited to your account (usually just prior to the first day of classes each semester) and again at the end of the tuition refund period. Any change in status will likely result in an adjustment to your award and/or a required repayment of some or all of the funds disbursed to you. (Note: graduating seniors must be taking at least 12 hours per semester to be considered Full Time for financial aid).
Withdrawal and Repayment
If you withdraw during a semester in which you are receiving financial aid, you may be required to repay some or all of the financial aid you received for the term. The amount of aid you must repay will depend upon your date of withdrawal. Federal financial aid regulations specify that you “earn” your financial aid by remaining enrolled through more than 60% of the entire semester for which you receive aid. If you withdraw prior to that time, you must repay the aid you did not “earn” based upon the federal formula. Before you decide to withdraw from the University, please contact your financial aid counselor to determine the amount(s) and type(s) of aid you may have to repay. Specific information regarding the University’s refund policy may be obtained from the University Cashier’s Office.
It is also important to note that federal regulations also govern “unofficial” withdrawals. As stated in the regulations on federal aid:
“If a student who began attendance and has not officially withdrawn fails to earn a passing
grade in at least one course offered over an entire period, the institution must assume, for
Title IV purposes, that the student has unofficially withdrawn, unless the institution can
document that the student completed the period.”
Therefore, if you do not achieve a passing grade in any of your courses in a given semester or summer session, you will be considered to have unofficially withdrawn from the University during that enrollment period and may be required to repay all or a portion of the aid that you did not earn.